Senior Accounting Services Specialist

Position Summary:

We are currently looking for a full-time Senior Accounting Services Specialist on our Accounting Services Team. The ideal candidate is detail oriented, organized, energetic, and enjoys working in an ever-changing and fast-paced environment. They will be responsible for providing high-quality bookkeeping, accounting, and client support services to a diverse portfolio of business clients. This role maintains accurate financial records, prepares financial reports, reconciles accounts, assists with payroll, and sales tax compliance, and collaborates with clients to improve financial processes and reporting accuracy while working closely with other department leaders in onboarding new clients as well as delivering value-add services for our existing clients. This role also involves furthering the growth of the department, sharing knowledge with team members, and active participation in improving processes and enhancing client deliverables. The successful candidate will participate in the accounting service department initiatives to further automate and streamline client monthly financial reporting packages looking to provide not only accurate reporting but to provide external controller services as well.

Job Functions & Responsibilities:

Bookkeeping & General Ledger

• Record daily financial transactions accurately and timely.
• Maintain and reconcile general ledger accounts.
• Process journal entries and adjusting entries as needed.
• Prepare month-end and year-end closing workpapers.
• Maintain complete and organized client accounting records.

Accounts Payable & Accounts Receivable

• Process vendor invoices and payments.
• Prepare and issue customer invoices.
• Reconcile vendor statements and customer accounts.

Bank & Credit Card Reconciliations

• Reconcile bank, credit card, loan, and other balance sheet accounts.
• Investigate and resolve discrepancies promptly.
• Ensure accuracy of cash balances and related transactions.

Financial Reporting

• Prepare monthly, quarterly, and annual financial statements.
• Generate management reports, budget-to-actual analyses, and cash flow reports.
• Review and continually enhance client deliverables and monthly/quarterly reporting packages.
• Assist clients in understanding financial results and trends.
• Maintain supporting schedules and documentation.

Payroll & Tax Compliance

• Assist with payroll processing and payroll reconciliations.
• Prepare payroll tax and sales tax support schedules.
• Maintain employee payroll records and benefit deductions.
• Support year-end reporting, including Forms W-2 and 1099 preparation.

Client Service

• Serve as a primary contact for assigned bookkeeping clients.
• Respond to client questions regarding accounting records and transactions.
• Gather requested information and documentation in a timely manner.
• Build and maintain positive client relationships.
• Ability to multi-task, working with team to assist several assigned clients
• Work collaboratively with client development team to onboard new accounting service clients

  Technology & Process Improvement

• Utilize accounting software including QuickBooks Online and related applications.
• Recommend process improvements and automation opportunities.
• Maintain electronic workpaper and document management systems.
• Ensure compliance with firm procedures and quality standards.
• Team player willing to help with backlog of work inter and intra-departmentally, if necessary

Other Responsibilities:

• Manage budgets, deliverable deadlines, and ensure cross-countable communication with other departments within the firm
• Work collaboratively with all departments within the firm
• Work collaboratively with client development team to onboard new accounting service clients
• Ability to communicate verbally and via email with clients effectively with non-technical explanations
• Work with management and partner team to further collaborate firm service offering

 Requirements:

• Experience working in various industries with advanced knowledge of QuickBooks Online, QuickBooks Enterprise and QuickBooks desktop versions and/or Intuit products.
• Bachelor’s degree in the accounting field and/or Certified QuickBooks ProAdvisor, helpful but not required
• Strong analytical skills and reporting experience including a firm understanding of the difference between Tax and GAAP accounting basis methods along with working knowledge of sales/use tax reporting
• 5+ years’ Public Accounting industry experience preferred
• Microsoft Office Suite skills
• com and Double experience a plus but not required

We offer a hybrid environment with Work from Home opportunities along with a broad-minded Flex Policy including Friday’s off in the summer and a competitive benefits package.

We are an Equal Opportunity Employer. Must be authorized to work in the US on a permanent basis.